Important Business Office and Financial Aid News

Student loan

If you're planning on student loans to help pay for your KCTCS education you will want to read the Direct Lending FAQs.  This information may help you in determining if a loan is the right decision for you.

New for 2014-2015 

Loans are no longer automatically included in a student's financial aid package.  An online loan request must be completed and submitted.  A link to the online loan request is now available on your Peoplesoft Self Service under finances/loan request.  If you would like to request a loan, click on this link and follow the instructions.  Please allow up to 10 business days for the loan to show on your account once you have made the request.  New borrowers must follow the procedures for new borrowers

Don't Throw Your KCTCS Debit Card Away!

To all new students:  A KCTCS debit card will be mailed to you if you are enrolled in 3 credit hours or more in the ANTICIPATION that you could be due a refund at some point of your college career.  This is your key to making your choice on the three ways you can receive a refund. Read here for more information. It is very important that you check to make sure your address on file is correct in order to receive your Higher One/KCTCS Debit Card timely.   Your address of record can be checked through PeopleSoft Self-Service.  For all students, if your address ever changes, please change it with our records department or through your self service account and then come to one our cashiers either at the Hopkinsville Campus or the Ft. Campbell Campus with a picture ID so they can change it on your Higher One account.   

How and when do I receive the remainder of my financial aid after tuition and book charges (if any) are paid?

The financial aid section on your PeopleSoft Self-Service account will show anticipated full-time aid up through the last day to enter a course (census date).  Your aid is calculated based on how many credit hours you are enrolled in.  If you are enrolled in anything less than full-time (12 credit hours), your anticipated aid will then be adjusted (reduced).   When your financial aid award is posted to your account, your tuition, fees & any applicable book charges will be deducted.  If your award exceeds (is more than) your direct school cost (tuition, fees and books), your refund will be sent to you approximately the fifth week of classes (see chart below) via the standard KCTCS weekly refund process occurring each Wednesday evening. A refund file is sent to Higher One each Thursday morning and the refund is processed to your personal refund preference YOU picked.   Depending on what choice YOU made for your refund preference, your refund can arrive anytime after noon on Thursday to the Higher One debit card, Friday to personal bank account, or 5-7 days for mailed checks.  Again, it is very important that you check to make sure your address on file is correct in order to receive your Higher One/KCTCS Debit Card timely.  This card is your key to make your refund preference through Higher One.  Your address of record can be checked through PeopleSoft Self-Service.  If your address ever changes, please change it with our records department or through you self-service account and then let one of the cashiers know to change it on your Higher One account.   

 Note:  Tuition is charged when you register for courses.  Financial aid is posted AFTER courses begin.  Please be aware, should you enroll in courses for a term (semester) that have multiple start dates you MAY NOT receive your residual money until after the last start date due to multiple financial aid disbursements.  Residual money refunds will not process until your account has a credit balance.

Hopkinsville Community College will do their best to make sure all aid is posted and refunded at the earliest time possible for all students.  The Financial Aid Office cannot guarantee the arrival or posting of funds.  Students are encouraged to apply for financial aid at least 3 months prior to the start of the semester.  Aid is posted and refunded throughout the semester as the funds are received.

 * PRIORITY DEADLINE:  JULY 15th if you are beginning in August courses, September 15th if you are beginning in October courses, November 15 if you are beginning in January courses and February 15 if you are beginning in March courses

Please complete your 2014-15 FAFSA and follow the   Verification Instructions (if required) no later than the deadlines stated above in order to allow adequate processing time for your Fall 2014 or Spring 2015 classes and book charging. 

It is in your best interest to accurately complete the FAFSA process as soon as possible within the priority deadline dates.  This process takes time. If your financial aid file is not complete by the required deadline, you may be required to pay for tuition, fees, books, and supplies from your own funds. If you are unable to pay out-of-pocket, your enrollment could be delayed until the following semester/term.

Students approved for financial aid will be able to charge books.  Please take your student ID card and schedule with you to the bookstore to charge your books to your financial aid.  Please make sure that you get all books and supplies during this time frame for all your Spring classes.  Time frames are posted each term at the financial aid counter.  No charging will be allowed after the end date of the timeframe.

 Students are eligible to charge books if....

  • All required documentation has been submitted to the Financial Aid Office by the priority deadline.
  • The financial aid file has been completed and processed 24 hours prior to purchase.
  • Financial Aid Release form has been completed and submitted to the Financial Aid Office 24 hours prior to purchase.
  • A student is registered for classes at least 24 hours prior to purchase.
  • A student is meeting Satisfactory Academic Progress (SAP) .
  • A student has enough aid awarded to cover the student bill charges plus book charges.

Undecided and Pending

Federal guidelines for Federal Financial Aid require Hopkinsville Community College to make sure that all student choose an approved program plan or major by the time they attempt 30 credit hours. If a student does not choose an approved program plan or major after attempting 30 credit hours, he or she is no longer eligible to receive Federal Financial Aid--including student loans.